1. Use a pre-identification (Pre-ID) system. Pre-ID systems improve the accuracy of student data collected during testing and make distributing test materials more efficient. Use student data from the district’s student information system to prepare a Pre-ID data file and supply it to your testing vendor or printer. The assessment vendor will print the student-identifying data on the answer sheets or prepare barcode labels for the answer sheets.
Hand-bubbling student data onto scannable answer documents is error-prone. Because this information is used to identify student test results and is sometimes merged with existing data sets, accuracy is critically important. Occasionally hand-bubbling data on a document is necessary, but using Pre-ID for the bulk of your students will greatly improve accuracy.
To make the job of distributing test materials prior to testing easier, be sure to identify how you want the preprinted answer sheets or labels sorted. Generally, testing vendors are flexible in providing sorting options, such as by school, grade, and alphabetically by last name. Identifying your desired sort order means your answer sheets or labels will be packaged ready for distribution, and supplying your teachers with their test materials should be quick and easy.
2. Use online materials-ordering and tracking systems. An online materials-ordering and shipment-tracking system saves time in managing the logistics of obtaining, storing, inventorying, distributing, and collecting test materials.
Online materials-ordering platforms—similar to online shopping carts—allow teachers or administrators to indicate the quantities of each type of test material they need. As some assessments have hundreds of test-material options across different grade levels, managing materials needs across multiple schools can be challenging. Online ordering platforms keep options and orders clear and organized.
After testing, whether through a common carrier or inter-district request, school and district coordinators can use the platform to request a pickup of completed test materials. Assessment vendors or the district office can use the shipment request data to communicate to shippers to retrieve the materials, pre-pay the shipping fees, and/or identify and anticipate shipments coming into the central warehouse for processing.
3. Digitize student responses. Since the 1970s, assessment vendors and districts have scanned multiple-choice tests for automated scoring. In the last 10 to 15 years, imaging technology has improved to allow scanning of tests that include constructed-response items. Online platforms can store high-quality images of student work and facilitate online reading of student writing. Digitized student-assessment responses can be stored alongside other student work in online portfolios or electronic cumulative folders that stay with students across grade levels.
4. Score online. Online platforms can electronically distribute digitized student responses to trained readers for online scoring. Features and benefits of an online scoring platform include:
5. Post score reports and data files online. Accessibility to data is one key to getting teachers and others to use it. Online reporting platforms offer a place for easy storage and retrieval of student-assessment data and reports. Reports can take the form of dynamically filtered and sorted on-screen reports, PDF files, or downloadable student data files in formats easily importable to student information systems. Keeping a record of test results over time and across thousands of students can be made simple using an online reporting platform.
An ideal online management platform integrates all of these management functions. It takes some initial setup but provides big advantages over lower-tech management systems and can contribute to a more successful assessment program.